In today’s hybrid workplace, companies must use resources judiciously.
Often, facilities managers find that their resources are underused. This points to poor allocation practices or a misjudgement in calculating the total available resources. Either way, the company loses thousands of dollars to poor resource management.
Whether you are starting a new business or running an established enterprise, you need to figure out the resources you need and how to distribute them.
This is why you must have a resource scheduling strategy for your workplace.
Resource scheduling is the art of accurately estimating the number of resources you need to deliver a project. These include time, money, staffing, office amenities, and more.
In this article, we will look at why you need resource scheduling to run your office more efficiently.
The 5 Biggest Contributions of Resource Scheduling
1. Provides Insights Into Resource Availability
Good resource allocation starts by having a clear understanding of your available resources. And resource scheduling can help with it.
For instance, if two different projects require employees with the same set of skills, you can use resource scheduling to get a clear idea about how many employees have the necessary skills. Then you can use this data and allocate staff to each project based on the project needs.
But that is not all. Resource scheduling also provides you insights into resource availability across the company.
For example, if you want to allocate meeting rooms effectively, resource scheduling can give you a clear view of the unused meeting rooms available across all floors.
This not only makes resource allocations more efficient but also prevents unnecessary wastage of resources.
2. Boost Employee Satisfaction
A full intent is never enough to complete a project. An employee requires the right tools and resources, which managers can provide with the help of resource scheduling.
With resource scheduling, managers reduce the incidents of over and under-allocating resources to employees. It also helps filter resources into reusable and non-reusable categories and helps schedule them for employees based on availability.
This, in turn, ensures that employees receive all the help they need to successfully deliver a project on time, which boosts their satisfaction and promotes engagement.
3. Identify Resource Gaps
Resource scheduling helps you predict the future lifecycle of a project. Since it enables you to visualize all your resources through admin dashboards, you can calculate whether you have the bandwidth to finish a project on time.
For instance, with the help of a resource scheduling app, a project manager figures out they don’t have enough staff members on the fourth day of a 2-month project. In such a case, they can quickly take action by readjusting the schedule, recruiting more people, or simply reshuffling employees within the company.
Similarly, when transitioning to a hybrid work model, you might realize you do not have collaboration spaces for your workers after resource scheduling. But since you get access to such information ahead of time, you can effectively alter your space management strategy and make all the necessary adjustments.
Essentially, resource scheduling helps managers put a plan of action in place in case of scheduling mishaps.
4. Get More Resources Approved
One of the most underrated benefits of resource scheduling is that it helps managers convince their bosses to invest in resources. Here is how.
Say, your office is hiring new contract workers for three months. Now, you will need sufficient desks to ensure they can finish their tasks properly. However, since desks and associated amenities mean more expenses, your company’s decision-makers may not be on-board to make the necessary provisions.
With resource scheduling, you can determine exactly how many work desks you will need to accommodate the new workers. You can even calculate the costs involved to arrange for these desks in advance.
Once the key decision-makers are able to see which resources are consumed and where they will better understand the risks of resources running out.
Thus, resource scheduling lends transparency, which helps set realistic expectations of what can be achieved within a limited set of resources.
Over to You
With resource scheduling, you are in a more informed position to honor a project deadline. Not only does this boost your reputation with your clients, but it also optimizes costs and risks associated with mismanaging human and other resources like desks, meeting rooms, shared spaces, and more. And this is even more convenient with a resource management tool.
Resource management software provides a blueprint for doing business more efficiently and without overspending or underspending on your resources. It automates routine manual processes, reduces the chances of errors and makes resource management even more efficient.
Not to mention, it is even more relevant today in a hybrid setup, given it helps managers effectively keep up with scheduling resources in a dynamic environment.
Are you struggling to manage your resources in a hybrid workspace? If so, you need a user-friendly resource scheduling tool like WorkInSync. This tool assists facilities managers and other staff members in resource scheduling. It makes resource monitoring easier through its interactive dashboard, capacity planning, and predictions through resource trends and reports.
The WorkInSync resource scheduling software is ideal for resource planning. Make the management of your hybrid workplace easier with our tool today. You can opt for a demo to learn more about the product.