Collaboration is the key to any successful business. Communication and collaboration is the most valuable asset of any company, and essential in ensuring overall productivity. Here are some ways that you can use collaboration tools to revolutionise productivity in your workplace.
Project management
Whatever you’re planning, it’s likely that you have a team of people with various different jobs, and you need some way of keeping them on track. Luckily, collaboration and project management tools are available to keep the overall project organised, and ensure that everyone gets their part done.
Instead of having to navigate through emails and communicate with a range of other contractors, you can use unified communication tools like Horizon Collaborate (which you can find here: https://www.gamma.co.uk/products/horizon-collaborate-unified-communications/) to access and keep track of all incoming and outgoing communications.
Not only will this allow you to streamline your communications, but it will also reduce the risk of things getting overlooked or missed, and ultimately boost productivity.
Video conferencing
Video calling is one way to ensure that everyone can attend important meetings. It allows you and your team to get all of the benefits of face-to-face meetings without the constraints of one.
Some of the many benefits of video calling is that members of the team save money on travel expenses, and it improves relationships among those who work remotely. As well as this, you can do things like share documents and record meetings with ease to ensure that nobody misses out.
Instant messaging tools
Unlike with emails, instant messaging tools can be extremely useful for getting quick responses, reducing that ‘waiting for a response’ time quite significantly. With a speedier communication process, problems can be solved a lot quicker which works wonders for productivity.
When working online with instant messaging tools, teams will be able to communicate with others with ease, at any time, no matter where they are. Things like screen sharing and automatically saved chat history can also be extremely beneficial when communicating with those who aren’t geographically close for whatever reason.
Cloud storage
Being able to store a document in the cloud is one of the easiest ways to ensure that everyone who needs access to it, has access at all times, and from anywhere. Not only does this offer live collaboration opportunities, but it also means that employees who need access can save a copy when they need to and add feedback or comments.
Having work in a central location like this aids productivity by making collaboration easier, and making it less complicated for teams to build relationships with one another.
Live document revision
Delays are often caused when emails filled with attachments and edits are relied upon. Instead, live document collaboration tools allow teams to work together on the same documents, at the same time, which reduces confusion and speeds up the feedback process.
When you have different team members who are working in different places, they need to be able to see and edit the same documents at the same time as those who are working in-office. This type of live document revision reduces lag time, and helps to make sure that everyone who needs to contribute to a document or project can do so.
