Companies that have an active document flow are faced with the problem of unsystematic documentation, which becomes a reason to slow down work processes. When many documents are on paper, they not only take up a lot of space in the office, but also do not allow the staff to freely access information. Paper documents use a lot of space. Paper documents are hard to search for, they can get lost, and it is inconvenient to sign them.
Introduction of electronic records and document workflow, will speed up and simplify all work tasks. Electronic documentation allows to quickly and clearly convey information to customers, compare details, communicate with suppliers, conduct mutual settlements, and create reports for internal use in business and for government agencies. Document workflow process in electronic version has legal force. Electronic signatures are put on documents, which are a confirmation of the legitimacy of the transaction.
How to make document workflow easier and simpler?
Using electronic document management in small, medium and large businesses, where daily access to external and internal documents is needed, you can reduce labor costs and save money. It also significantly reduces the risk of losing important documents. The implementation of workflow automation software, eliminates the appearance of many errors, which means that there will be no fines from regulatory government agencies.
In business, it is important to send products daily, to make payments promptly. Paperless document workflow speeds up any business processes, allows you to enter into more contracts, and increases the number of customers.
How to work with electronic documents:
- The sender handles the creation of documents, using free contract templates, and puts his own electronic signature. When the receiver has not yet implemented an electronic document management system, he receives an invitation to register.
- The counterparty, upon receiving the documents, approves or rejects them, stating its reasons.
- The counterparty, upon receiving the documents, approves or rejects them, stating its reasons.
- If there are edits or changes, they are made to the document. It is also possible to generate a new copy of the electronic document.
Advantages of document workflow process PandaDoc
Popular program for electronic signatures PandaDoc is used in companies of different sizes. Entrepreneurs who choose this service can be assured of a high level of security when executing transactions.
The program guarantees an error-free and uninterrupted document workflow process online and access to any electronic devices. The service can be used on a laptop, computer, smartphone, or tablet. A single account is created and users access it from different devices using registration.
Documents signed with PandaDoc comply with international standards. The program can be used for transactions with foreign companies. It is possible to put an electronic signature very quickly, it is convenient for both parties.
The service has many advantages, because the document flow is carried out electronically. The program options can be tested for free during the first two weeks of using the service. Two weeks is enough to evaluate the possibilities of this service.
