It seems that every time someone needs a new printer, they automatically purchase a color model, ignoring the small black-and-white printer on the adjacent shelf. While color printers are excellent options for photo printing, they are usually overkill for typical office printing.
Most offices print letters or spreadsheets. There is no reason a spreadsheet or a letter has to have color. In fact, some may argue that a lack of color makes letters look more professional.
If you are in the market for a new printer, don’t just pick up the first color option you see. Take a few moments to consider the many benefits of black-and-white printers.
1. Easy Toner Exchanging
Black-and-white printers only have one toner cartridge with black ink. Because they only have a single cartridge, it is usually larger and holds significantly more ink than the black cartridge in a color printer.
Also, the single cartridge is much easier to access and replace in a monochrome printer than in a color printer. Color printers have multiple cartridges in the way of the single black cartridge. Also, the black cartridge usually needs replacing more often than the other inks.
2. Economical and Efficient Printing
In an office where frequent printing is normal, color prints can get expensive. Manufacturers estimate that printing a single color page can cost over $0.10 more than printing a black-and-white page. When you combine the savings per print with the additional savings on ink, you can see how much more affordable a monochrome printer can be.
Also, because the device doesn’t need to use multiple inks, the black-and-white option can usually print much faster than a color printer and with less energy. All around, the black-and-white or monochrome printer is cheaper and more efficient to operate.
3. Reduced Maintenance
A black-and-white printer also requires less maintenance than a color printer and will experience fewer problems. By design, a color printer has more mechanical components than a monochrome option. The more parts and inks make the system more complex and more prone to issues.
4. Lower Ink Costs
Ultimately, a monochrome or black-and-white printer is less expensive to operate. The single toner cartridge, while comparable to some color inks, lasts longer because of its larger capacity.
It is also worth noting that a monochrome printer may be more expensive or equal to a color printer to purchase initially. Still, through its lifespan, the printer will save the owner money on ink and maintenance costs.
5. Energy Efficient and Versatile
A black-and-white printer uses less energy to print each page than a color printer. A color printer needs to operate multiple cartridges and manage their weight. The extra work means color printers need to consume more energy.
Black-and-white printers can likely perform all of the same tasks with the same features as color printers, even connecting to a portable monitor. The only difference is that a monochrome printer cannot print in color.
If you are shopping for a new printer for your office, ask yourself if you really need a color printer or if black-and-white is more suitable. Talk to a local office supply store to learn more about printers and the benefits of each type.